The Danish Parliament has decided that as of 1 February 2005 all public authorities must receive all their DANISH invoices electronically.
This means that all of DTU’s suppliers must send their Danish invoices electronically as of that date. Invoices that are sent to DTU in paper format will be returned to the supplier with a request to supply an electronic invoice in the statutory format. Invoices can be sent electronically in 2 ways - either as an electronic invoice (in the format OIOUBL) or via a READ-IN-agency carrying out the scanning of paper invoices.
The invoices must include the following information:
Technical University of Denmark
Institute, centre or department
EAN location number (the unit’s local EAN number)
Personal reference (name of the person, Attn. name)
Order number (if informed by the unit)
All DTU employees must provide this information along with their order. Suppliers must therefore ensure that this information is given each time they receive an order from DTU. Otherwise, the invoice will not reach the right person. You can read more about the requirements for electronic invoicing at www.virk.dk, where it is also possible to create and send an electronic invoice directly to DTU.
All questions regarding delivery, backorders, EAN numbers, delivery address etc. must be addressed to the person placing the order.
List of DTU’s EAN numbers
All questions regarding bookkeeping, including reminders, date of payment, reconciliation of statements, etc. must be addressed to the institute’s Finance Center. See the list of accounting employees allocated on EAN numbers.
Contact persons at the Finance Centers allocated on EAN-numbers
Furthermore, reference is made to the VAT Decree § 40, item 1, concerning requirements for a standard invoice, including information of buyer's name and address (DTU unit), delivery date and a clear indication of the amount and type of goods or services supplied.
DTU's Payment Terms and Electronic Billing Fees
Unless otherwise agreed with DTU, including general conditions for works and supplies in the building and civil engineering sector from 1992, plus public enterprises / DTU, payment will be based on our general payment conditions, which are current month + 30 days. DTU does not pay electronic billing fees.
DTU Trading Conditions
To act as a supplier to DTU in relation to building operation and new construction and reconstruction of buildings and facilities, DTU has made a list of guidelines on the standard of DTU's building stock. Click here to see the DTU standards.